Create Outlook tasks for Visual Studio Team Services (VSTS)

The ones of us which are actively working with VSTS know that it is sometimes a hard job to keep track on all the tasks being created by project managers or other users among multiple projects. I found myself struggling with the amount of emails being sent and to follow all the links to view my tasks.

To ease the daily work I was looking for a way to organize myself a bit better. Finally I could find a way to outlook tasks from these VSTS tasks. Let’s see how to create the MS Flow for a VSTS Project 🙂

Create a trigger of type “VSTS – When a new item is created”

 

 

  • Select the Account Name you’d like to use
  • Select the Project Name you’d like to create the tasks for
  • Select the type of item you’d like to add to your Outlook Tasks
  • Add any filter you’d like to be used

Convert time zone

For the ones which do not live in UTC time zone, we now create some time conversions to display the created tasks correctly.

 

I created a conversion for

  • Changed date
  • Created date
  • State changed date

Create Outlook Task

The final task is now to create the outlook task. I was looking for such an action within the Outlook Tasks but was not able to find a suitable action. The one you might want to use is “Create Microsoft To Do”. This is a separate tool from Microsoft but uses the Outlook tasks to work.

With this I also installed MS To-Do. In my opinion a neat and handy tool to organize tasks. (LINK)

 

The result

All tasks are now being added to Microsoft To-Do as soon as they are created in Visual Studio Team Service. That easy 🙂

 

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